Caltrans Cooperative Agreement Handbook

The project team began creating a “language library” of all possible articles and clauses in an agreement. Each linguistic object has been refined and the conditions for its inclusion in an agreement have been set. HotDocs templates were created to control how and under what circumstances the language is merged into the resulting document. Subsequently, an extensive logic-based interview was conducted to quickly and easily guide users through the otherwise lengthy process of creating an agreement. Robinson describes it below: the ability to generate pre-approved agreements with this HotDocs-based solution has saved a huge amount of time and costs. In addition, Caltrans has much greater control over the entire process. Robinson: “The result is better documents, customer satisfaction and a huge improvement in production time.

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